What Is Personal Business Information?

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As a business, you deal with personal data of your customers and employees. You are legally required to safeguard the information and ensure that it is used properly. It isn’t always clear what constitutes personal data.

It is essential to recognize that the definition of personal information varies by country and legal jurisdiction. Generally, it means any information that identifies an individual. This includes things like the person’s email address or phone number, but it also includes any other data which can be linked to an individual, thereby making them identifiable. For instance, their date of birth or their mother’s maiden names biometric data, details about passports and visas or credit card numbers, and other sensitive information about employment (e.g. performance ratings and discipline records).

In addition the information must be able to be identified by others. If it is difficult for anyone to recognize the information, it is not considered personal. This is known as the „practicability“ test.

The final factor in determining whether something is personal is that it must be related to a real, identifiable person. This does not include documents that are business-related, such as invoices, orders, or other documents used in business.

Personal information that is sensitive to the public can be extremely harmful if lost, stolen or otherwise disclosed without authorization. It is vital to educate employees on the importance of safeguarding sensitive PII. You must also make sure to protect the information even when not in use, for example, closing off unattended computer systems and destruction of paper documents. It is also essential to regularly review the PII stored within your system and restrict access to those who have the need for business to do so.